[NeXus-committee] 2022 NIAC

[Watts Benjamin (PSI)]

Hi Everyone,

   At the telco on Friday, we decided to push ahead with the Spring virtual NIAC<https://www.nexusformat.org/NIAC2022_spring.html> on March 3rd and 4th (and a final session at a later date). I have set up a timetable with zoom links already and will do some further tidying of issues to be addressed. Since we require at least 15 NIAC members present to make decisions, I ask you to make an effort to be present (or assign a proxy representative) in the March 4th 14:00-16:00 UTC session.


Cheers,

Ben

________________________________
From: NeXus-tech <nexus-tech-bounces at shadow.nd.rl.ac.uk> on behalf of Watts Benjamin (PSI) via NeXus-tech <nexus-tech at shadow.nd.rl.ac.uk>
Sent: Thursday, 24 February 2022 4:05:43 PM
To: NeXus-committee at nexusformat.org; nexus-tech at nexusformat.org
Subject: Re: [NeXus-tech] 2022 NIAC


Hi Everyone!

   The poll for the March virtual NIAC does not indicate that we will be able to have a 2/3 chorum (at least 15 members). Any NIAC decisions would would want to make at the March virtual NIAC would have to follow the rules in the constitution:


"""Voting outside of the biennial NIAC meetings can take two forms. Firstly, memberships can be approved by email ballot. All other issues require a teleconference for interactive discussion that is attended by at least 2/3 of the NIAC. Votes may be cast at the teleconference, as well as during the following week in order to allow NIAC members not attending the teleconference to add their vote to the tally. The opening of the voting period must be advertised through the NIAC mailing list. At the close of the 1-week voting period, NIAC members not responding are counted as abstained and the NIAC decision follows the voting category (usually “for” and “against”) with the highest number of valid votes."""


We should discuss how to proceed at the telco tomorrow. Some options are:

  1.  Just pick one of the dates in March and hope that we can get the numbers.
  2.  Run a new poll for dates in April and/or May.
  3.  Give up on trying to make decisions before the "normal" biennial meeting in September, where the rules will only require a simple majority vote.

Cheers,
Ben
________________________________
From: NeXus-committee <nexus-committee-bounces at shadow.nd.rl.ac.uk> on behalf of Watts Benjamin (PSI) via NeXus-committee <nexus-committee at shadow.nd.rl.ac.uk>
Sent: Thursday, 3 February 2022 1:33:17 PM
To: NeXus-committee at nexusformat.org; nexus-tech at nexusformat.org
Subject: [NeXus-committee] 2022 NIAC


Hi Everyone!

   A 2022 NOBUGS meeting (hybrid online/in-person) is being organised for September 19-22nd, and hence the next "bienniel" NIAC meeting is being organised for the week before (also hybrid online/in-person). However, there is still enthusiasm to hold an extraordinary virtual NIAC in March, which I had proposed late last year. Note that this meeting would be restricted by the constitution to require 2/3 participation of the NIAC members (>14) in the discussion of a topic in order to hold a valid vote (plus a 1-week period for further email votes).


The March virtual NIAC will be held in the same format as the 2020 virtual NIAC<https://www.nexusformat.org/NIAC2020.html> - a series of 2-hour sessions over 2 consecutive days, followed by a final wrap-up session at UTC 14:00 about a week later. In order to choose the 2 consecutive dates of the main sessions, please note your availability in the following poll by February 20th:

https://doodle.com/poll/pe5w6n4whvzbdp6h

The final session will be chosen in a separate poll to be held after the announcement of the main dates.

Discussion and votes at the March virtual NIAC will be focused on github issues, so please be sure that issues representing topics you want addressed are clearly worded and have a NIAC label attached.

Cheers,
Ben

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